How are absences and vacation recorded?

Recording absences and vacation is an important part of personnel management. In many companies, this is done via special software solutions or manual forms. Employees usually must report their absences in a timely manner to ensure smooth planning. Clear documentation helps not only with tracking but also with complying with legal requirements and internal policies.

What types of absences are there?

Absences can arise for various reasons, including illness, vacation, parental leave, or unexcused absence. Each type of absence has different rules and impacts on personnel planning. It is important that employees know the procedures for reporting their absence to avoid misunderstandings and to inform the HR department accordingly.

How much vacation am I entitled to?

Vacation entitlement varies depending on the employment contract and legal requirements. In Germany, employees generally have the right to at least 24 days of vacation per year with a 6-day workweek. It is advisable to check the exact regulations in your own employment contract and, if necessary, consult the HR department to avoid misunderstandings.

How do I request vacation?

Vacation requests are usually made in writing or via a digital system. Employees should plan their vacation early and submit the request in time to ensure the absence is approved. It is important to observe internal deadlines and procedures to ensure smooth approval and not disrupt team planning.

• Illness-related absences usually must be proven by a medical certificate.
• Vacation requests should ideally be submitted at least four weeks in advance.
• Unexcused absences can lead to legal consequences.

What happens to unused vacation?

Unused vacation can often expire if not taken within a certain period. In Germany, it generally applies that vacation must be taken within 15 months after the end of the vacation year, unless there are special reasons justifying a carryover. It is important to arrange to take vacation in time to avoid losing entitlements.

How are absences taken into account in payroll?

Absences have direct effects on payroll. In cases of illness-related absences, there may be continued payment of wages or sickness benefits, while vacation days are generally considered paid absences. It is important that all absences are recorded correctly to ensure error-free payroll processing. Employees should contact the HR department if they have questions about payroll.